Get to know us

Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.

Ideals Virtual Data Room (VDR): A secure, cloud-based platform for sharing confidential documents during due diligence, fundraising, M&A, legal transactions, and other business-critical workflows.

Ideals Board: A platform for boards and executive teams to streamline governance and enhance decision-making in a fast, secure, and compliant way.

The role

We are looking for a Purchasing Specialist (Middle) to join our global team remotely from Ukraine. In this role, you will act as the primary point of contact for all purchase requests, working alongside another Specialist to ensure seamless, high-quality support for all departments – from Engineering to Marketing.

This role goes beyond order processing: you will actively optimize the request-to-pay journey, drive cost-saving initiatives, and collaborate with world-class global vendors. If you are tech-savvy, enjoy working with automated procurement systems, and like balancing financial precision with supplier negotiations, this position offers a clear path toward Senior expertise in a global IT environment.

You will report to Kateryna Zodvun and collaborate with 1 Purchasing Specialist and 2 Procurement Sourcing Specialists in the team.

What you will do

Operational Procurement

• Manage daily purchase requests in the procurement automation system (ZIP): review, correct, and process requests ensuring data completeness and compliance

• Provide instant support to requesters and act as an escalation point for basic incidents, maintaining high requester satisfaction (target: Avg PR cycle time ≤10 working days)

• Ensure accurate cost allocation, process vendor invoices, and guarantee timely booking for payments

Vendor Management

• Act as the main operational contact for world-class vendors (Google, Amazon, LinkedIn, etc.)

• Review contract attributes, highlight potential risks, and support stakeholders in decision-making

Strategic Sourcing & Negotiation (30% of scope)

• Negotiate pricing, delivery terms, and payment conditions to secure optimal commercial outcomes

• Identify bottlenecks in the procurement cycle and contribute to workflow improvements, guides, and instructions

Reporting & Analysis

• Produce monthly performance, financial, and cost-saving reports

• Support initiatives for hard savings (reductions) and soft savings (cost avoidance)

What you bring

• English proficiency at a B2 level (fluent written and confident speaking) to collaborate with our international teams

• 2+ years in procurement/purchasing, with hands-on experience in purchasing software and SaaS management tools

• Familiarity with procurement platforms and ERP system (NetSuite, Coupa preferred)

• Strong attention to detail, proactive communication, multi-stakeholder management, and negotiation skills to improve commercial terms and mitigate risks

Nice to have

• Experience with global IT vendors and SaaS licensing

• Knowledge of cost-saving methodologies (hard and soft savings) and working capital optimization

Our assessment process

• Screening call with the Talent Acquisition Specialist (30 mins)

• Tech Interview with the Manager (45 mins)

• Test Task (~3 hours)

• Competency-based interview with the Talent Acquisition Specialist (1.5 hours)